Invoices

Before payments can be made to suppliers, the suppliers invoice must be entered. Invoices can be manually entered or entered through Payables Open Interface. If Invoices are entered manually they can be entered individually or as part of batch.

You can use batches in the following ways:

You can enter invoice defaults at the bath level that override both system and supplier site defaults for all invoices in the batch.

You can maximize accuracy by tracking variances between the control invoice count and total and the actual invoice count and total resulting from the invoices entered in your batch.

You can easily locate a batch online and review the name of the person who created the batch and the date it was created.

Payables supports eight different types of invoices.

Standard- This is typical invoice from supplier.

Credit Memo- This invoice represents a credit for goods or services.

Debit Memo- This is used to notify a suuplier of a credit you recorded.

Expense Report- This is an internally generated invoice to record business related expesnse incurred by employee.

PO default- When you match the invoice to specific PO Number, information is defaulted from the PO.

Quickmatch- This is used when you want to automatically match all PO Shipment lines to an invoice.

Mixed- This invoice type can be combination of matched to a PO or another invoice.

Prepayment- This invoice is used for advace payments. This can be entered for suppliers or employees.