Oracle Payments

Payments can be made to suppliers by any of the following

Automated Checks
Quick Check
Manual Payments
Wire Transfers
EDI
Electronic Funds Transfers(EFT)

Automated Checks- Automatic checks are computer generated to pay a supplier for one or more invoices. Automatic checks use the payment terms and due date to select invoices for a payment batch. Payment batch Steps

1) Invoice Selection
2) Payment Build
3) Modification
4)Format and Print
5) Confirmation

1) Selection for Payment - The following are steps to follow for selecting for payment.

Selection criteria in the payment batches window. Payable selects all approved invoices that match your invoice selection criteria.
Enter Unique batch name.
Enter or change the default bank account.
Select a payment document.
Enter or change the payment date.
Optionally choose a paygroup
Verify the pay-through date.

Payables selects all invoices due for payment based on the proceding entered criteria. Payables selects invoices with a discount or due date on or before the pay through date.

2) Payment Build - When Payables builds payments it determines which invoices will be paid with each payment document. Payables automatically builds payments when you initiate invoice selection. Payables also automatically builds payments after you modify a payment batch.

If you want to review and modify the invoices selected in the payment batch before you format payments.

3) Modifying The Selection- After selecting invoices and building payments, you have the opportunity to review and modify the payment batch. You can prevent payment of a particular invoice, modify the payment amount of an invoice, or add an invoice that payables did not originally select. After you complete your modifications, you can review your changes on a new Preliminary Payment Register.

4) Formatting Payments- When Payables formats payments, it creates an output file that is used to print the checks, or if you are making electronic payments without the EDI Gateway, you can deliver the output file to your bank for processing. The output file is stored in the Payables output directory.

5) Confirming Payments- Confirming is the final step in processing a payment batch. This step updates the payment history of invoices paid and associates payment document number with the invoices and invoice payments.

Resetting a Payment Batch

Troubleshooting begins with identifying the current status status of your payment batch so that you can determine the best course of action. You can review the payment batch status in the payment batch window.

Most payment batch problems are due to a printer malfunction during check printing, causing skipped or spoiled checks. If you have printer problem during check printing you still confirm the results using the Confirm payment batch window.

To record a partial payment batch and restart check printing record the checks as either setup, skipped or printed and then choose restart payment batch.

To record a partial payment batch and cancel the remainder, record the checks as either setup,skipped, spoiled or printed and then choose cancel remainder.